AP- OPERATIONS

Payable Transaction 

 Transactions for Supplier Invoice (PI), Credit Note (PC), Debit Note (PD) and Payment transaction (PV) can be done at this option. Allocation of outstanding invoices can be made via PI, PC, PD and PV transactions.

This option posts on-line to Supplier/Creditors account and GST account if applicable. Upon allocation of foreign currency transactions, realized exchange gain/loss will be captured and its amount posted to the account concerned. 

How to enter Supplier Invoice (PI)?

There may be times where there is a purchase of non-stock item. User may use PI transaction to effect such transaction. 

Steps to enter PI are as follow:

1. Click on Payables – AP Operations – Supplier Invoice (AP) and the following screen will appear. 

   

   
   
2.  Click on Add button to create a new transaction  
   

   

   
   

• Fill up the fields in the header section such as Ref No, Date, Supplier, Contact Person, Currency and Exchange Rate.  
• Then select the account concerned at the detail section.  
  
• Click on SAVE button to complete the entry.

3.  Below is a sample PI transaction screen.

Note: The steps to enter Credit Note (PC) & Debit Note (PD) are identical to PI. User will need to select transaction type PC or PD respectively to enter the record.